Document Workflow, Digitalization, and Bank Integration in 2023

Use of Mihsap

With this new application, you will be able to take photos of your meal receipts and send them. It is sufficient to take photos of not just receipts, but all physical documents, including receipts, expense vouchers, foreign invoices, tickets, etc. You will no longer need to courier physical documents to us during the month. You will be able to send photos of physical documents via Mihsap, bank statements in Excel format, and foreign invoices in PDF format by email.

You will need to retain the receipts and other documents you photograph—which will remain in your possession—for a potential tax audit.

Use of e-Invoice and e-Ledger

Issuing and archiving invoices and keeping statutory books electronically are both highly advantageous and cost-effective. Applying for these applications is mandatory for certain companies and optional for others. Applications are submitted using a financial seal (mali mühür). Invoices and ledgers generated electronically must also be archived electronically for 10 years.

Currently, the e-ledger system applies only to the journal (yevmiye) and general ledger (kebir); other statutory books (Board of Directors Resolution Book, General Assembly Meeting and Discussion Book, Share Ledger, Stamp Tax Ledger, and Inventory Book) will continue to be maintained in physical form.

Use of Luca Integration or Similar Software such as Paraşüt

Tracking invoices through such software is very easy, especially if you use e-invoices. This ensures effortless access to both sales invoices issued to customers and purchase invoices issued by suppliers. If foreign vendor invoice PDFs are uploaded to the Paraşüt system, there will be no need to email these invoices to us. Documents in the Paraşüt system can be easily accessed via an additional user account defined for us in Paraşüt.

A private integrator is required to use the e-invoice system seamlessly, and we recommend two primary integrator companies:

1. Paraşüt: Suitable if you also wish to maintain your business's income/expense records yourself and monitor customer/vendor balances in real time (subject to a monthly subscription fee and per-e-invoice credit fees).

2. Luca Integration: To be used solely for issuing and receiving e-invoices (incurs only per-e-invoice credit fees).

LUCA Integration of Bank Accounts

To enable LUCA integration for your company's bank accounts, it is sufficient to complete the bank authorization forms and have them signed and approved by both your company and the relevant bank. Your bank account transactions will then automatically flow into LUCA on a daily basis. Your bank account statements will be requested from you on a quarterly basis for audit purposes.

Submission of Documents and Records by the 15th of the Following Month at the Latest

Statutorily, companies' invoice and receipt processing is finalized by the 8th of the following month at the latest. Your monthly documents must be submitted with the aid of the applications mentioned above by no later than the 15th of the following month. Information and documents received after this date will be recorded in the subsequent month's accounts. Neura shall not be held liable for any tax penalties and statutory liabilities arising from late-submitted documents that cannot be declared in the relevant month's tax returns.